Privacy and Cookie Policy

Last Updated: 26.03.2025

Introduction

This document explains how Jobilla collects, uses, and protects your personal data, and how cookies and other tracking technologies are used on our website. We are committed to safeguarding your privacy and ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) in the European Union.

Please note: Jobilla acts as a data processor, meaning that we process personal data on behalf of our recruiting customer, who is the data controller. The data controller is responsible for determining the purposes and means of the processing of personal data.

1. Who We Are

Jobilla is a talent acquisition service provider acting as a data processor for our customer, the data controller. Our role is to process personal data as instructed by the data controller, in line with applicable legal requirements and contractual obligations.

The data controller is the organization you are applying to or engaging with. You can find the contact details of the data controller in the recruitment or communication process.

2. What Personal Data We Collect and Why

The data controller collects personal data for predefined purposes, such as evaluating candidates for job positions. We process personal data based on the following legal grounds:

• Performance of a contract, e.g., reviewing your application, conducting interviews, and evaluating your suitability for a job.
• Consent provided by the individual for specific purposes.

The personal data collected includes:

• Name, contact details (email, phone), and other information submitted via forms (e.g., resumes, answers to application questions).

3. How We Use Your Data

As a data processor, we only process personal data in accordance with the instructions given by the data controller. These activities include:

• Facilitating recruitment processes
• Storing and maintaining data on secure servers

Personal data may be shared with third-party service providers, such as hosting or analytics providers, who act as sub-processors on behalf of the data controller. We ensure that any third-party providers comply with confidentiality and security standards.

4. Retention of Personal Data

We do not retain personal data for longer than necessary to fulfill the purposes outlined by the data controller. Retention periods are determined by the data controller and may be based on legal obligations or the need to make legal claims. If consent is withdrawn, the data will be deleted unless there is a legal basis for retaining it.

5. Transfer of Data Outside the EU

Personal data is generally not transferred outside the European Union. However, if any sub-processors located outside the EU are used, the data controller ensures that personal data is transferred with adequate safeguards in compliance with GDPR, such as through standard contractual clauses.

6. Your Rights Regarding Personal Data

You have several rights regarding the personal data processed about you:

• Access: You have the right to know what personal data is being processed.
• Rectification: You can request the correction of any inaccurate or outdated data.
• Withdrawal of Consent: If data is processed based on consent, you can withdraw your consent at any time.
• Object to Processing: You can object to the processing of your data if it is based on legitimate interests or public interest.
• Data Portability: You have the right to request the transfer of your data to another service provider.
• Erasure: You can request the deletion of your data, provided there is no legal basis for retaining it.

To exercise your rights, please contact the data controller directly.

7. Cookies and Tracking Technologies

What are Cookies?

Cookies are small text files that websites place on your device to track usage, enhance the user experience, and store preferences. Our website uses cookies and similar technologies to:

• Improve site functionality.
• Analyze traffic and user behavior.
• Measure advertising effectiveness.

Conditional use of cookies

To respect your privacy and comply with data protection regulations, we conditionally load marketing pixels (such as the Meta Pixel, TikTok Pixel, and others) based on the referring domain. This means that third-party advertising cookies are only activated if you were directed to our site from the corresponding platform. For example, the TikTok Pixel will not be triggered if you arrived via a Facebook advertisement.

Types of Cookies We Use

Obtaining Your Consent

We require your consent before placing cookies on your device. You can provide consent by clicking the "Accept" button on the cookie banner when you visit our website. If you do not provide consent, cookies will not be placed.

Managing Your Cookie Preferences

You can change or withdraw your cookie preferences at any time by adjusting your browser settings to block or delete cookies. Note that disabling cookies may affect your experience on our website.

8. Data Security

We take security seriously and use industry-standard measures to protect personal data stored on our servers. Personal data is treated as confidential, and we limit access to only those individuals and third-party providers who need it to fulfill their job responsibilities.

9. Changes to This Policy

We may update this Privacy and Cookie Policy from time to time to reflect changes in legal requirements or our practices. We encourage you to revisit this page periodically to stay informed of any updates.

10. Contact Information

If you have any questions or concerns about our privacy practices or this policy, please contact the data controller through the contact details provided in the recruitment process.